AI is now a part of our reality. It is no longer a thing of the far future from sci-fi stories. As humans, our greatest strength is to embrace and adapt to change and mold it into our strength. That’s why you must have seen the increased use of AI in the workplace, particularly in the corporate sector.
Today, we are going to look at one of the most important aspects of a workplace: employee onboarding. As companies scale their operations, they naturally need more hands on deck to ensure everything works as intended. For that reason, employees are hired.
The process of training and acclimating the new employees to your company’s culture, processes, and workflows is called onboarding. Manual onboarding is quite resource-intensive as it requires some of your experienced employees to take time from their tasks and train the new ones.
That is quite inefficient. Now, thanks to AI, we can use powerful tools that can streamline this process via useful and accessible tutorials and documentation.
Let’s take a look at five such AI-powered tools that can help your company to enhance its employee onboarding process.
1. Wizardshot
Best for: Step-by-step guides, software usage guides, system training.
When it comes to onboarding, one of the more cumbersome tasks is to create helpful tutorials for new employees. These tutorials can cover everything from simply teaching how to use the company employee portal to minute details about their tasks.
So, how do you create such tutorials without wasting the time of your seasoned employees? You use Wizardshot.
Wizardshot is an AI-powered tutorial creator that can easily create followable tutorials with extremely basic user input. An employee who has to create the tutorial for the new employees need only turn on Wizard Shot and then go about their workplace routine.
In the background, Wizardshot will do the following things.
- Record whatever happens on screen.
- Identify tasks and ecosystems and create annotated tutorials and step-by-step guides on how to perform each task.
At the end of the day, the employee will have wasted no time on creating tutorials, and Wizardshot will have provided them with the perfect material.
2. HelpJuice
Best for: Storing, organizing, and optimizing onboarding guides
Tutorials are great for employee onboarding. After all, they are a valuable resource that can be retrieved and studied on the employee’s behest. However, you also need an internal knowledge base for that. A knowledge base is where you store all the data that employees may need. This includes tutorials for onboarding.
HelpJuice is a great tool for this. It is a knowledge base management solution that can store, tag, and search for specific data/files that an employee may need.
Here’s what HelpJuice provides that makes finding and retrieving tutorials easy.
- Its AI search engine intelligently predicts what the user is trying to search for. This means that even if you search with the wrong keywords, the contextual clues will give you the right information.
- Intelligent decision trees that show more relevant data depending on what answers the user gives.
- Automatically tags tutorials to make searching for them easier.
With these features, any new employee can easily self-serve and find all the onboarding information they need with ease.
3. Disco
Best for: Building personalized learning paths and fostering company culture during onboarding
Disco is an “AI-powered learning and training platform” according to its website. It provides functions to both create and store/manage tutorials for employees onboarding.
It can be integrated with other platforms and act as a knowledge base, or it can be used on its own.
Here are some of its AI-powered features that facilitate employee onboarding.
- Intelligent search to improve tutorial retrieval
- Generate a tutorial curriculum from prompts
- Automated guidance for new employees to go through their tutorials in the right way.
It also provides functions for group collaboration and teaching by integrating with communication platforms. This can help with fostering a sense of community.
4. Notion AI
Best for: Best for organizing onboarding content into smart, searchable hubs with AI summaries and task automation.
Notion AI is another great solution for fast and effective employee onboarding. This powerful tool has a feature set that is quite suitable for creating custom learning flows for different roles. The AI capabilities of this software make everything faster and more accessible as well.
Here’s what you can get with Notion AI in terms of onboarding management.
- Prompt-based content creation with AI.
- Custom learning flows for different roles.
- AI-powered, context-sensitive search for quick retrieval of tutorials.
- Automated follow-ups and task creation to keep onboarding on track.
While not as powerful as WizardShot at creating tutorials, or as good as HelpJuice at managing them, Notion AI is still good enough at both roles. Enough to be useful to smaller organizations.
5. Quizizz
Best for reinforcing onboarding material through interactive, AI-generated quizzes and knowledge checks.
Quizizz is an outlier in this list. It is not like the other tools. Its main feature is that it is a quiz platform. However, quizzes can be very powerful for knowledge retention.
Businesses can and do use it to make new employees learn and retain workflows, best practices, and safety procedures with ease.
The platform provides AI functionality to create quizzes. Its two main features are as follows:
- Automatic AI-powered generation of quizzes using uploaded documents.
- Engagement and completion tracking for individuals.
You can use it to generate quizzes from tutorial documentation, such as the ones created by Wizardshot. You can check the performance of the new hires and change your approach to tutorials to make them more effective.
Final Thoughts
Employee onboarding does not have to be difficult. With the power of AI, most mundane tasks can be easily automated. Even something like a tutorial for a software or a specialized task can be created without any extra effort with the power of AI.
So, go ahead and use the tools listed to improve your employee onboarding methods and make it easy for both yourself and your new hires.
